Top 10 Best Meeting Minutes App Recommendations to Use in 2025

10 Best Free Meeting Minutes Software: Top Picks for Productivity

• Comparison Table: 10 Meeting Minutes Apps by Platform, Use Case, and Pricing
• Overview of the 10 Best Meeting Minutes App Recommendations

Comparison Table: 10 Meeting Minutes Apps by Platform, Use Case, and Pricing

Before exploring the 10 best meeting minutes app recommendations, here’s a table listing each of them and comparing them across various aspects. With this table, you can easily see each tool/app’s similarities, differences, which stand out, and which match your needs. So, without any further ado, start exploring the table below.

There you have it! That’s the comprehensive table featuring each of the 10 best free meeting minutes software options. If it feels too early to decide and you still need to learn more about the applications, simply scroll down to the next section below.

Overview of the 10 Best Meeting Minutes App Recommendations

In this section, you will explore each of the automatic minute-taking software options, along with their brief descriptions, pros, and cons. With this information, you can easily spot the best app that matches your needs and preferences. So, without any further ado, start exploring each recommendation below.

1. RecCloud

The first meeting minutes app recommendation that you shouldn’t miss is RecCloud. This multi-platform tool supports a Free AI Speech to Text feature that enables you to transcribe video or audio-recorded meetings and those that will be recorded soon. It is equipped with a built-in screen and audio recording functionality that you can use to record your meeting sessions. Once you are done recording, you can use its AI speech-to-text feature to transcribe the recorded meeting sessions. This feature can produce AI-polished, original text and summarized versions of the recorded meeting. Additionally, it supports an AI chatbot that can generate accurate meeting minutes with date, subject, attendees, and more for you.

Pros

• Infused with easy-to-use features and high-quality outputs.
• Generates clear summaries with key points.
• Supports an AI chatbot that can generate accurate meeting minutes.
• Allows you to translate transcribed meetings into multiple languages.

Cons

• Payable upgrade to experience all the features.

2. Fellow

If you are looking for a meeting minutes app that is best for structured team meetings with AI, Fellow is one of the best options available. This one also supports the ability to automatically record, transcribe, and summarize meetings in over 90 languages. In that case, this app allows you to engage in real-time collaboration with others directly in Google Meet, Zoom, or MS Teams. With that, you no longer need to switch between tabs during meetings to take accurate minutes. Aside from that, this app is designed to support teams that need accurate AI meeting notes, organized agendas, synced action items, and recaps in one environment or platform.

Pros

• Works smoothly with integrated video conferencing platforms, like Zoom and GMeet.
• Offers ready-made team notes, agendas, and action items.
• Supports AI that can record and summarize meetings accurately.
• Stores all meeting notes in a single place.

Cons

• Learning curve.
• Action items don’t include basic information: dates, reminders, comments, etc.
• Copilot occasionally joins meetings unexpectedly. 

3. Otter.ai

You shouldn’t miss the chance to try Otter.ai as your AI meeting note taker. The same goes with Fellow; this app can also be integrated (through OtterPilot) with various video conferencing platforms like Google Meet, Teams, and Zoom. Once successfully integrated, this app will automatically transcribe every talk and get quick highlights (meeting summaries). Aside from that, it can also automatically generate action items and allows you to chat with its AI chatbot to get answers from your meetings. Now, it is not only designed to transcribe talks in real time, but it is also capable of transcribing recorded meetings.

Pros

• Generates accurate live transcripts, summaries, and action items.
• Offers a quick review of key points without needing to read everything.
• Ensures that audio and text are well matched to clear up confusion.
• Supports the ability to identify speakers and list them on the meeting summary.

Cons

• This app’s free version does not apply to those heavy users.
• Identifying speakers accurately often fails. 
• Integrating this app with Zoom and Teams can be glitchy.

4. Notion

Apart from the first three featured meeting minutes app recommendations, you can also use Notion to generate meeting-related information in the form of text. Similar to the app recommendations earlier, this one is also ideal for teams that need an all-in-one workspace for managing projects and organizing tasks. This app allows users to capture conversations from video calls (like Zoom, Meet, Teams) and then uses AI to automatically summarize, extract action items, and organize key takeaways. What makes this app different from the others is that it offers pre-made meeting templates that can be adjusted and customized to suit different types of meetings for organized and structured notes.

Pros

• Offers live meeting transcriptions, automated summaries, and action item extraction.
• Allows you to create tailored meeting templates and organize notes efficiently.
• Enables various participants to contribute to notes simultaneously.

Cons

• Complex for some new users.
• Lacks robust speaker identification.

5. Microsoft OneNote

If you are already using Microsoft products and wish to use a dedicated meeting minute app, then you can use Microsoft OneNote app. This app allows you to record meetings directly within OneNote and attach documents for easy reference. Additionally, it lets you jot down notes freely, apply annotations to meeting notes, and draw diagrams. Now, here’s the thing: it does not automatically generate meeting minutes. However, it can help semi-automate the process, and if you want to automate the meeting summary and action points, you can pair it with Microsoft Copilot.

Pros

• Can be linked with other Microsoft applications, like Outlook, Teams, Copilot, etc.
• Well-suited app for those who prefer a mix of handwritten recordings, notes, and more. 
• Store meeting notes offline and sync them later.

Cons

• Clunky interface.
• Does not support full meeting minute generation. 

6. Fireflies

Another meeting minute app suggestion for this list is Fireflies. This app supports almost all the capabilities of the apps mentioned earlier. It can record, transcribe, and summarize meetings for you. Additionally, it can also be integrated with various video communication platforms, such as Zoom, Google Meet, and Teams. What makes this tool special is its AI-powered search and collaboration, allowing you to highlight key moments, add comments, assign tasks, and share clips or summaries, all in one workspace.

Pros

• Automatically joins meetings to capture and transcribe talks.
• Produces accurate summaries and action items.
• Offers simple team sharing to keep everyone updated.

Cons

• Struggles with transcribing strong accents and terminologies.
• The dashboard interface looks clunky. 

7. ClickUp

In addition to those meeting minutes app suggestions, ClickUp is also one of the options worth checking out. The same goes for apps designed for teams; this app is also an all-in-one productivity solution that teams of all sizes can rely on to organize meetings, plan, and collaborate in one place. It supports the functionality of recording meeting minutes while keeping up with the discussion. ClickUp’s unique ability as a meeting minute application is its seamless linking of meeting notes with tasks, docs, and timelines, allowing you to assign action items and track progress without leaving the platform.

Pros

• Clean and simple interface.
• Docs, tasks, dashboards, calendars, and tools are all linked together.
• Task management works and flows easily. 

Cons

• Some of its features perform quite poorly, such as automation.
• New users might get overwhelmed with too many features.

8. Fathom

Apart from the meeting minutes app, you can also try to use Fathom. This is an AI-powered meeting assistant that simplifies the process of capturing and summarizing meeting minutes. Similar to the apps above, it can seamlessly integrate with platforms like Zoom, Google Meet, and Microsoft Teams, automatically recording, transcribing, and generating concise summaries of your calls. What sets Fathom apart is its ability to highlight key moments in real time and organize them into shareable insights immediately after the meeting ends.

Pros

• Supports real-time meeting transcription.
• Automatically generates meeting notes and summaries. 
• It can easily be integrated with communication platforms.

Cons

• Accuracy issues with AI-generated output.
• The summary’s format can’t be customized. 

9. Evernote

You shouldn’t miss the chance to try Evernote, for it is also one of the best meeting minute app recommendations. Unlike Fathom, Evernote allows you to create meeting minutes that match your preferred format, with all the necessary information included. In addition, the app comes with templates and voice-recording features, making it easy to create meeting minutes. Moreover, it supports task lists, tags, and calendar integration, helping you stay organized and link your meeting notes to upcoming events or action items.

Pros

• Supports powerful search and organization to keep a large number of notes structured.
• Allows you to insert or attach documents to your meeting notes.
• Infused with offline mode for note editing.

Cons

• Most of its advanced features are only made available in its paid version.
• The free plan only lets you create 50 meeting notes. 

10. Zoho Notebook

The last meeting minutes app recommendation is Zoho Notebook. It is a simple yet effective app for taking meeting minutes, which offers a clean interface and flexible note-taking options. You can produce separate notebooks for different projects or teams, and each note can include text, checklists, images, and voice recordings. During meetings, it allows you to jot down key points, add to-do lists, and even record audio for reference. Notes are synced across devices and can be shared with others for easy collaboration. 

Pros

• Its clean interface provides an easy user experience.
• Versatile notes support various meeting inputs like text, audio, and sketches.
• Zoho Notebook AI offers audio transcription for meeting summaries.
• A good organization with notebooks, collections, and tags keeps minutes structured.

Cons

• Not designed for automatic meeting joining, and it doesn’t support speaker identification.
• The visual layout can feel cluttered with excessive, diverse notes.

Conclusion

Now, those are the ten best meeting minutes app recommendations you can use! With them, it will be easier for you to accurately capture and turn every meeting into clear, organized minutes. As you can see, each of the apps featured here offers different functionalities and capabilities. So pick the one that matches your needs and preferences! But if you’re looking for a tool that not only provides the best features but also offers affordability, then RecCloud is what you’re looking for. Feel free to visit its official website today.